I hope you’re ready, because Fall Appropriations is right around the corner!
The History behind Appropriations
In 1946, the University’s President Colgate Darden delegated to Student Council the responsibility of recognizing student organizations. In 1973, the Board of Visitors created the Student Activities Fee, a fee that every students pays in his or her tuition each year, to help financially support student groups. Council then began using this fee to fund these student groups. Today this process has grown into an Appropriations Process that helps fund nearly 800 student groups with more than $600,000! We remain committed to investing in your CIO’s ideas and helping shape them into new realities that foster community at the University.
SAF Guidelines & the Treasurer’s Meetings
Each year Student Council and the Office of the Dean of Students publish the SAF Guidelines to help your CIO understand the Appropriations Process and BOV, StudCo, & ODOS policies regarding the Student Activities Fee. You can check out a copy of the 2010-2011 Guidelines here on the Student Council website: http://www.uvastudentcouncil.com/appropriations.
Student Council and ODOS Business Services are hosting Treasurers’ Meetings at the beginning of the semester to educate your CIO on the Appropriations process and important reimbursement policies, and field any questions you might have. Your CIO is required to have either a Treasurer, President, Chair, or Primary Contact attend one of these meetings in order to be eligible for funding. This year, we’re trying something new with our Meetings! We are including a few more dates at diverse locations across Grounds to bring the information right to you! Each Meeting will also include different content made specifically for your type of CIO, suited to address your specific needs. However, your CIO is welcome to attend any of the Meetings that best fits in with your schedule.
Please review the locations & dates for this year’s Treasurers’ Meetings below:
Wednesday, August 25th
- Location: Newcomb Ballroom
- Time: 6-7 PM
- Designed for Cultural, Arts, Political & Service CIOs
Thursday, August 26th
- Location: Darden Graduate School of Business, Classroom 50
- Time: 5-6 PM
- Designed for Grad School, Darden, & Law School CIOs
Friday, August 27th
- Tentative Location: Comm School, Rouss Hall 120
- Time: 5-6 PM
- Designed for Pre-professional, Co-Curricular, and Academic CIOs
Monday, August 30st
- Tentative Location: Slaughter Gym, Multipurpose Room 1
- Time: 6-7 PM
- Designed specifically for Club Sports and IM Rec CIOs
Fall 2010 Appropriations Calendar
Below is the calendar of important Fall 2010 Appropriations dates to keep in mind as your CIO is planning and budgeting for events happening this semester :
Rolling Round I
- September 1 – 5: Electronic Budget Submission Accepted via atuva.net
- September 9: Rolling Round I Hearings
- September 13: Decisions Finalized and Groups are e-mailed their allocation
- November 15: Last Date to Access Funds, Reimbursement Forms Due
Rolling Round II
- September 21 – 26: Electronic Budget Submission Accepted via atuva.net
- September 29: Rolling Round II Hearings
- October 1: Decisions Finalized and Groups are e-mailed their allocation
- December 3: Last Date to Access Funds, Reimbursement Forms Due
Rolling Round III
- October 13 – 17: Electronic Budget Submission Accepted via atuva.net
- October 20: Rolling Round III Hearings
- October 25: Decisions Finalized and Groups are e-mailed their allocation
- December 15: Last Date to Access Funds, Reimbursement Forms Due
Rolling Round IV
- October 27 – 31: Electronic Budget Submission Accepted via atuva.net
- November 3: Rolling Round IV Hearings
- November 8: Decisions Finalized and Groups are e-mailed their allocation
- December 15: Last Date to Access Funds, Reimbursement Forms Due
Spring 2011 Semi-Annual Appropriations
- November 29 – December 3: Tentatively scheduled for this week
Have more questions about the Appropriations Process? Please get in touch with the Appropriations Co-Chairs Garrett Majdic and Zain Shaikh at cio-appropriations@virginia.edu. As always, feel free to email me directly at studco-vpo@virginia.edu if you have any concerns or new ideas.
I’ll see you at the Treasurers’ Meetings!,
Evan A. Shields
Student Council Vice President for Organizations
