Appropriations | UVA Student Council

THE SAF GUIDELINES HAVE BEEN UPDATED IN ADVANCE OF THE 2018 – 2019 SCHOOL YEAR. PLEASE READ THE UPDATED DOCUMENT THOROUGHLY.

STUDENT COUNCIL SAF APPROPRIATIONS

The purpose of the Student Activity Fee (SAF) is to provide financial support for student organizations that are related to the educational purpose of the University of Virginia. As a mandatory student fee, the monies collected by the University for funding student activities are public funds that must be administered in a manner consistent with the educational purpose of the University as well as with state and federal law.

The SAF is a fee, half of which is collected each semester in addition to the tuition of all full­-time students at the University of Virginia. The Appropriations Committee of Student Council allocates these monies pursuant to its own guidelines and those established by the Board of Visitors.

Please review the SAF Guidelines thoroughly before requesting funding. This website exists to help navigate the SAF Guidelines. While the web content should exactly mirror the contents of the document, please contact us if you discover any discrepancies or seek clarification. Should you have any questions regarding the Appropriations process after reviewing the content, please email cio-appropriations@virginia.edu.


SAF GUIDELINES

The SAF Guidelines are a comprehensive guide to assist student groups that receive money from the Student Activity Fee.


INTRODUCTION TO THE SAF

A brief history of the Student Activities Fee and its purpose.

ELIGIBILITY FOR FUNDS

Determine whether your organization is eligible for SAF Funds.


USES OF FUNDS


RESTRICTIONS ON FUNDS

Find out what expenditures are not eligible for funding by the SAF.

SPECIAL CONSIDERATIONS AND OTHER BUDGETING GUIDELINES

Learn more about the caveats to some of the funding restrictions, as well as caps on certain fundable expenditures.

SPECIAL CONSIDERATIONS AND OTHER BUDGETING GUIDELINES

Read the caps on certain types of expenses.


APPLYING FOR FUNDING


APPROPRIATIONS SCHEDULE

Organizations have several opportunities to request funding throughout the year. Which option is best?

REALLOCATING APPROVED FUNDS

Organizations may reallocate approved funds from one approved expenditure to another at the discretion of Student Council.

SUBMITTING A BUDGET

The first step to receiving funding is submitting a request.

APPEALS

Once an allocation has been made, you may file an appeal of specific expenditure approvals.

HEARINGS AND DELIBERATIONS

The first step to receiving funding is submitting a request.

UNDERSTANDING YOUR ALLOCATION

The funding process can be confusing. Make sure you understand how much money your organization can spend.

FUNDING CALENDAR

Dates for the Semiannual and Rolling Rounds.


ACCESSING ALLOCATED FUNDS

The vast majority of SAF funds are reimbursement-based. Make sure you are familiar with the policies and procedures to receive yours.



BOARD OF AUDIT AND MANAGEMENT

All SAF-recipient organizations are eligible for audit by the Student Council Board of Audit and Management.



IMPORTANT FORMS


CIO CENSUS

All CIO’s must complete the CIO Census annually to be eligible for funding.

FUNDING REQUEST FORM

Please download, complete, and submit this document to atUVA as a funding request.

GAS MILEAGE REIMBURSEMENT FORM

Please download, complete, and attach this document to your purchase requests to be reimbursed for gas mileage.