Funding and Co-Sponsorship Opportunities | UVA Student Council

FUNDING AND CO-SPONSORSHIP OPPORTUNITIES

Last Updated: August 8th, 2017

Below is a list of sources from which CIOs (includes club sports, but not necessarily non-CIO affiliated individuals) may receive funding for their programming, in the form of grants, co-sponsorships, and through alternative forms of funding.

Grants: Formalized application for funding

Co-Sponsorships: Organizations that will provide some combination of funding assistance, help with event planning or marketing, volunteers, or other donations; often on a case-by-case basis

Other Sources of Funding: Non-traditional funding opportunities such as working concessions, etc.

Would you like to add a funding opportunity to this list? Contact CIO Consultants here.

GRANTS:

Student Council Appropriations
Deadline: See the Semi-Annual and Rolling Round Funding Deadlines here
Website: http://www.uvastudentcouncil.com/applying-for-funding/
Contact: StudCo Appropriations Co-Chairs at cio-appropriations@virginia.edu
Details: StudCo appropriates Student Activity Fee (SAF) funds multiple times a semester to CIOs. See the website above for more information on application rules and fund restrictions.

UVA Parents Fund Grants
Deadline: Until 12:00am on Sunday, October 1st, 2017
Website: http://uvaparents.virginia.edu/grants-scholarships/grants/
Contact: Jennifer Huebner at jenniferh@virginia.edu
Details: Members of the UVA Parents Fund Committee administer the grants program and prefer to provide “seed money” to initiate new programs or meet a one-time need, not to provide annual funding for existing programs. Past examples of projects funded and amounts are given here. Within 2 weeks of completion of the project, grant recipients are expected to submit a report (details on the website).

Office of the Vice President and Chief Student Affairs Officer – Funds for Student Programs
Deadline: Rolling (Preferably two weeks before the event)
Website: https://vpsa.virginia.edu/funding
Contact: Margaret Gould at mng9nf@eservices.virginia.edu or vpsa@virginia.edu
Details: VPSA supports a wide array of academic, cultural, and social programs. The original intent of the funding was to encourage on-Grounds events as alternatives to off-Grounds events at which alcohol was served; although the kinds of events supported have expanded over the years, they stay close to the on-Grounds requirement, and no alcohol may be served at any funded event. Program funding is specific to each application and event, and the funding awards vary. It is preferred that VPSA is not mentioned in any materials or publications for the event.

Vice President & Chief Officer for Diversity & Equity Funds
Deadline: Rolling
Contact: Debra White at djt@virginia.edu
Details: Event grants range from $200-$500. Submit an itemized budget, a list co-sponsors, and amounts requested/received to ODE. One must apply to VPSA (details above) prior to submitting a funding request to ODE.

Cultural Programming Board Grants
Deadline: Rolling. See this link for more details.
Website: http://www.virginia.edu/deanofstudents/cpb/
Contact: Assistant Director of Multicultural Student Services, Marc Paulo Q. Guzman, at mpg4y@virginia.edu
Details: The Cultural Programming Board gives funding according to four pillars: 1) Promote learning across the various cultures found within our University community, 2) Foster collaboration among students of different backgrounds, 3) Increase the presence and impact of underrepresented cultural perspectives, 4) Stimulate creative thinking about culture, inclusiveness and community. If they event meets at least two of the pillars, CPB co-chair will respond with the date and time of a 15-minute hearing, including a presentation and Q&A. Organizations are more likely to receive funding as they satisfy more pillars (after certain other qualifications are met). For more information on the CPB, see here.

IDEA (Inclusion, Diversity, Equity, Access) Fund
Deadline: Early October for the Fall Semester and Mid-February for the Spring Semester
Website: http://aig.alumni.virginia.edu/ideafund/what-we-do/mini-grants-2/
Contact: Meghan Faulkner at faulkner@virginia.edu
Details: Each semester, the IDEA Fund awards grants of $500 or less to student-led, innovative projects that promote a diverse and inclusive culture at the University. Priority is given to new initiatives.

Jefferson Trust Grants
Deadline: Sept 30th
Website: http://jeffersontrust.org/apply/
Contact: Amy Bonner at als9n@eservices.virginia.edu
Details: Grants of varying sizes have been given to organizations for diverse purposes, all that directly benefit students. See examples of past projects here and more information on the website above.

Jefferson Public Citizens Program
Deadline: December
Website: http://www.virginia.edu/jpc/prospective.html
Contact: Brian Cullaty ( brc7q@virginia.edu)
Details: Community based research grant. Typically awarded to teams of three to five students to do a research project in partnership with a community organization, such as a non-profit organization, a school, an NGO, etc. Members of a CIO could apply for the grant for a CIO-related project idea; however, the grant itself would be awarded to the “team” members who applied and not the CIO itself. Example projects here.

College Council Student Research Grants
Deadline: Three Weeks from the Start of Each Semester or March for Summer Research
Website: http://new.collegecounciluva.com/funding/student-research-grants/
Contact: collegecouncilgrants@gmail.com
Details: Grants of various sizes are intended to help fund the scholarly projects of students of the College of Arts and Sciences. Scholarly projects include research in the humanities, natural sciences, and social sciences as well as creative and interdisciplinary projects. Members of a CIO could apply for the grant for a CIO-related project; however, the grant itself would be awarded to the student(s) who applied and not the CIO itself.

Engineering Student Council Travel & Activities Fund
Deadline: Applications released once a semester to SEAS students via email
Website:http://www.uvaesc.com/programs/travel-and-activities-fund
Contact: TAFallocation@gmail.com
Details: Students have the potential to further the E-School’s programs and enhance the reputation of the School by forming organizations for engineers, getting involved in the local community, attending conferences, participating in scientific competitions, and more. In recognition of this, the Engineering Student Council (ESC) has created a Student Travel and Activities Fund (TAF) to help support and finance these efforts. Grants will be made only to SEAS undergraduates and/or student organizations recognized by the University of Virginia Engineering Student Council.

Public Service Programming Board Grant
Deadline: Rolling
Website: http://publicservice.virginia.edu/pspb
Contact: Katie Heimer at keh6k@virginia.edu
Details: The PSPB defines public service programming as programming that supports informed, reciprocal, and interactive engagement with people, institutions and the environment for the purpose of furthering civic virtue, promoting the public good, and exchanging knowledge and resources in the context of a mutually beneficial partnership. PSPB hopes that these funds will a) encourage student groups to undertake public service programming that they normally would not be able to do; b) allow student groups to better meet the needs of their community partners; and c) support the development of imaginative, public-service-oriented, ethical future leaders as well as supporting students as they pursue high-impact experiential educational experiences that complement and enhance classroom learning.

Commerce Council Grants
Deadline: Rolling in April/May
Website: https://www.commerce.virginia.edu/student-orgs/commerce-council
Contact: Commerce Council Treasurer, Grace Zeng at gmz9am@virginia.edu
Details: Towards the end of the year, Commerce Council often has funds left over, and at that point, they may award funding to CIOs who may have students traveling for events, such as competitions. The process for inquiring about grants in April/May is to contact the Commerce Council treasurer. It typically provides grants to CIOs related to business or McIntire and on a case-by-case basis. Evidence of amount being asked for, such as receipts, is required for grants.

Darden Office of Student Affairs and Center for Global Initiatives Grants
Deadline: Rolling
Contact: Darden Associate Director for Student Affairs, Edward Warwick at warwicke@darden.virginia.edu
Details: Fund is only available to Darden CIOs. Darden CIOs can apply for funding that meets particular criteria. The fund seeks to promote global awareness—celebrating culture, diversity, and community. Darden students may access the fund application via the student portal off of the OSA page. The amounts awarded varies from event to event. Examples of past events funded have been Global Week, Holi Celebration, Diwali celebration, cultural speakers, etc.

Nursing Student Council – Endowment Fund
Deadline: Rolling
Website: https://atuva.student.virginia.edu/organization/nursingschoolcouncil
Contact: Nursing Student Council President, Elizabeth Cox at efc4xx@virginia.edu
Details: CIOs related to nursing can apply for money through the Endowment Fund, which is a body of money donated from the nursing class of 1966 for nursing students to do service projects in the Charlottesville community. CIOs or individuals within the SON submit an application to the Nursing Student Council President, and an endowment fund committee meets to review the applications.The money can only be used for service projects within the community where nursing students are actually putting on an event for an organization or charity. The amount of money granted is on a case-by-case basis. In return for funding, NSC asks for a report with pictures about how the event went, so the alumni council can be notified at the end of the year on how the money was used.

Vice Provost for the Arts Rolling Grants
Deadline: Rolling
Website: http://arts.virginia.edu/resources/vice-provost-for-the-arts-rolling-grants/
Contact: Program & Communication Manager,Special Assistant to the Vice Provost for the Arts, Emma Terry at emma@virginia.edu with the email subject “VPA Grants”
Details: These grants are smaller in nature, ranging from a few hundred dollars to a few thousand dollars to help supplement the incredible work that our Faculty and the Visual & Performing Arts & Architecture Departments and Programs are already doing.

UVA Bicentennial Awards
Deadline: Rolling for awards under $1000. Awards greater than $1000 must apply during funding rounds (Round 2 due by October 30th, 2017 and Round 3 due by January 29th, 2018).
Website: http://bicentennial.virginia.edu/awards
Contact: UVA Bicentennial at bicentennial@virginia.edu
Details: The Bicentennial Commission seeks proposals for projects that explore the University’s past, present, and/or future and contribute to the commemoration and celebration. Projects may include symposia or seminars, research, publications, events, exhibits, engagement activities, service activities, digital outreach, and other efforts that meet the criteria outlined in the above website link.

OTHER SOURCES OF FUNDING

Working Concessions at a Sports Games
Contact: Shannon Bryant at cavalierconcessions@gmail.com or (434) 243-4370
Details: CIOs and non-profit student groups can earn anywhere from $100 to $1600 working concessions at sports games. See details here.

Home Football Game Stadium Clean-Up
Contact: Assistant Director of Event Management, Athletics Facilities and Game Operations, Jessica Rippey at jrippey@virginia.edu
Details: Stadium clean-up opportunities are offered after home football games at Scott Stadium. Groups are paid $750 if all service requirements are met. Groups with interest should contact Jessica Rippey directly to be added to the stadium clean-up database. Requests and availability to work are gladly accepted, but no games are guaranteed due to large interest. Scheduling priority is given to groups who have successfully completed clean-up in the past, but new groups are constantly being fit into the schedule.

Groups will be required to sign a contractual working agreement that states they will provide at least 20 group members (with valid UVA computing IDs) to perform the stadium clean-up. They provide gloves and trash bags, and groups are responsible for collecting all recyclables in specified seating areas of Scott Stadium.  They must then place all collections next to containers located on the concourses around the stadium. Again, they pay $750 per game if all service requirements are met.

CO-SPONSORSHIPS:

Student Council Co-Sponsorships
Website: http://www.uvastudentcouncil.com/co-sponsorship/
Contact: Student Council Director of University Relations at studco-dur@virginia.edu
Co-Sponsorship Types: Funding, Volunteers, Planning, Donations, Other
Details: In Co-sponsoring with Student Council, groups have three options: marketing support, committee partnerships, and event funding:

Marketing Support includes graphic design assistance and prominent placement in StudCo News and posts on Facebook and Twitter.

Committee Partnerships allow interested groups to work alongside our committees to address  mutual concerns. Learn more about what StudCo committees can do for CIOs here.

Event Funding allows applicants to designate part of their event budget for Student Council to fund. Student Council will fund a maximum of $250 and no more than half of the total event cost.

Class of 2018 Trustees – Fourth-Year Trustees
Class of 2019 Class Council –  Third Year Council
Class of 2020 Class Council – Second Year Council
Class of 2021 Class Council – First Year Council
Contact: http://alumni.virginia.edu/class-school/class-councils-trustees/
Co-Sponsorship Types: Funding, Volunteers, Planning, Donations, Other
Details: Each Class Council and the Trustees set aside anywhere from $1500-$4000 annually to support students and CIOs via co-sponsorships. Contact each council’s president and VP (emails in the website above) to inquire the process for attaining co-sponsorships. While each council sets forth different guidelines, typically they would to see how their money will impact students in their respective classes and often ask organizations seeking co-sponsorships to give a short presentation on why they are requesting co-sponsorship at their Sunday meetings. Types of co-sponsorships vary per event and per council.

Alumni Association Membership
Website: http://alumni.virginia.edu/membership/
Contact: Patti Daves at pad3b@virginia.edu
Co-Sponsorship Types: Funding
Details: Alumni Association Membership is interested in high-impact events in terms of membership – that is, events where they get the max exposure for their program. Past sponsorships include Class Councils, Alt Spring Break, Greek orgs, a Capella groups, HRL, Madison House, Hoo Crew, C.R.A.V.E. and The Dec. They are open to any organizations that present solid marketing opportunities for them and enhance the student experience. In exchange for funding, they typically ask for some combination of the following: 1) inclusion in e-mails and social media, 2) opportunity to table at the event, 3) their logo on t-shirts or another item, 4) ticket discount for student life members, 5) being open to new ideas.

To apply for co-sponsorship, email Patti Daves (contact above) and answer the following questions:

  1.    What is your target audience and anticipated attendance?
  2.   What is the basic description of your event including date, time location?
  3.    What is the requested $$ amount and how will it be spent?
  4.   What is your current budget?
  5.   What marketing opportunities are available for the student membership program?

College Council Co-Sponsorships
Website: http://new.collegecounciluva.com/funding/cosponsorship-and-fsigs/
Contact: College Council Funding Chair at collegecouncilfundingchair@gmail.com
Co-Sponsorship Types: Funding
Details: College Council typically fund events that are more academic in nature, but they do fund events that promote College identity as well. They typically fund many cultural events, academic panels, etc. They typically don’t fund events that are not open to all students in the College of Arts and Sciences. Funding is distributed on a case-by-case basis, depending highly on both the value of the event and the number of College students impacted by the event.

Honor Committee
Website: http://honor.virginia.edu/co-sponsorship
Contact: Honor Vice Chair for Community Relations: http://honor.virginia.edu/co-sponsorship
Co-Sponsorship Types: Funding
Details: Honor tries to co-sponsor events with a wide range of organizations. The amount the Committee provides for co-sponsorships can vary but is generally kept under $500.

University Judiciary Committee
Website: http://scs.student.virginia.edu/~judic/
Contact: UJC Chair or Senior Educator: http://scs.student.virginia.edu/~judic/about-the-ujc/the-committee/
Co-Sponsorship Types: Funding
Details: UJC tries to fund activities in which UJC members have a presence and purpose. These events, in turn, usually relate to learning more about or better ensuring the respect, safety, and freedom of the University Community. They can also fund activities in which UJC members don’t necessarily have a distinguished role (such as conferences or speaker series) but events that nonetheless relate to their mission of respect, safety and freedom. All co-sponsorships are considered by the executive committee on a case-by-case basis and average approximately $200 in funding. Contact the Senior Educator or the Chair regarding funding questions or co-sponsorships.

UVA Bookstores
Contact: UVA Bookstores Marketing Manager or the Executive Director, Cristy Huffman at ch5yc@virginia.edu
Co-Sponsorship Types: Funding, Donations
Details: Email co-sponsorship inquiries to the UVA Bookstores Marketing Manager. Sponsorship requests are discussed on a case-by-case at weekly meetings. Sponsorships range from gift card donations to funding. As long as the event is tied to UVA, the cause will be considered. It is preferred that events occur on Grounds.

UVA Dining (Aramark)
Contact: UVA Dining Marketing Manager, Scott Aebersold, at Aebersold-Scott@aramark.com
Co-Sponsorship Types: Donations, Other
Details: Any student group or organization can request dining co-sponsorship, emailing the completed request form to UVA Dining or directly to the UVA Dining Marketing Manager. All co-sponsorships are in-kind food donations; however, there are a couple of options for marketing assistance: groups doing a station takeover or planning a full theme meal may have posters in the dining halls advertising the event and also have the option to hand out fliers and materials. UVA Dining aims to approve as many requests as possible and varies the requests among different groups that reach as many students across the University as possible. It is helpful to fill out the dining request form as thoroughly as possible, discussing the benefit to the University community.

Minority Rights Coalition
Website: http://mrcatuva.org/
Contact: Chair of MRC, Evelyn Wang at minorityrightscoalitionuva@gmail.com
Co-Sponsorship Types: Funding, Planning, Other
Details: For organizations interested in relevant co-sponsorships with the MRC, it is recommended to have a clear idea of the event’s goals are to contact the MRC as far in advance as possible. Examples of co-sponsorships include StudCo’s Women on Grounds panel series, University Guide Service Virtual Tour Grant, and I Am An Immigrant Day. Contact the MRC Chair with co-sponsorship inquiries.

Primary MRC funding is reserved for the eight constituent organizations of the MRC (NASU, ALC, BSA, LSA, QSU, UFUSED, FIFE, and MELC) and the organizations under them. If your CIO falls under the umbrella of any of these organizations, please contact your respective parent organization’s leadership for more information on how to apply for funding from the MRC.

Multicultural Student Services
Website: http://multicultural.virginia.edu/
Contact: Student Director of the Multicultural Student Center, Attiya Latif at ahl3ce@virginia.edu
Co-Sponsorship Types: Funding, Planning, Other
Details: MSS currently does not have any established grants or co-sponsorship programs, but CIOs are welcome to approach MSS with co-sponsorships ideas by contacting the Student Director of the Multicultural Student center.

MSS is more than happy to offer event space at the Multicultural Student Center – more details here. Please note: having an event in the MSC does not make MSS a co-sponsor or official host of the event. All co-sponsorships by MSS must go through the MSS office. MSS also strongly recommends CIOs apply for Cultural Programming Board grants as well (more details above in the “Grants” section).

Commerce Council Co-Sponsorships
Website: https://www.commerce.virginia.edu/student-orgs/commerce-council
Contact: Commerce Council Treasurer, Grace Zeng at gmz9am@virginia.edu
Co-Sponsorship Types: Funding, Planning
Details: Open to the idea of partnering on business-related events.

Towards the end of the year (April/May), Commerce Council often has funds left over, and at that point, they may award funding for McIntire or business-related events. Email the Commerce Council Treasurer with co-sponsorship inquiries.

Education Council
Website: http://curry.virginia.edu/academics/student-services/education-council
Contact: Curry School of Education Council at edcouncil@virginia.edu
Co-Sponsorship Types: Funding
Details: The Education Council provides funding to Curry student organizations and events that involve or target the Curry community. Funding is limited and requests are considered on a case-by-case basis, but inquiries can be made by emailing the Education Council.

University Programs Council
Website: http://www.student.virginia.edu/upc/?page_id=186
Contact: UPC Vice-Chair of Outreach: http://www.student.virginia.edu/upc/?page_id=3355 and also uvaupc@virginia.edu
Co-Sponsorship Types: Volunteers, Planning, Other
Details: UPC co-sponsors and funds events where they can participate in the planning – UPC will not co-sponsor events solely by providing funding or marketing. See more details on the requirements and goals for co-sponsorships with UPC at their website. Past examples of co-sponsorships include: Spring Swing (with Swing Club), Welcome to Bollywood (with ISA, SSA, etc.), and Winterfest (with Crafting for Conservation).

IM-Rec Sports
Website: http://recsports.virginia.edu/
Contact: For After-Hours and Marketing Partnerships: Marketing & Communications Director, Michael Shipe at ms4yq@virginia.edu
For Gym Facilities or Equipment Use: Assistant Director Facility Operation, Jeramy Spitzer at jks2n@virginia.edu
Co-Sponsorship Types: Funding (for After-Hours Events), Volunteers, Planning, Donations, Other
Details: IM-Rec Sports provides three options for co-sponsorships:

1) They are eagerly looking to partner with CIOs for late-night weekend programming, i.e. After-Hours Events. IM-Rec sports would provide funding, facilities, marketing resources, and staff and CIOs could run with their ideas for a great event. Past examples listed here.

2) IM-Rec Sports is always looking for unique marketing opportunities to reach target audiences and would be open to ideas on how to partner with CIOs and their events.

3) IM-Rec sports are able to provide facilities for CIO events and has various types of outdoor and sports equipment available to be loaned to CIOs for events. Examples of past co-sponsorships include Hot-tub/Pool Movie Nights at the AFC, “Rock Your Resolution” Fitness and Nutrition event at the AFC with 2019 Class Council, and providing equipment for use on Nameless Field for the 2019 Dorm Olympics. Referees, fitness instructors, and staff are also be available for events (hourly fees may be applicable depending on the type of staffing).

Maxine Platzer Lynn Women’s Center
Website: http://womenscenter.virginia.edu/
Contact: Carol Gilbert at ceg6a@virginia.edu
Co-Sponsorship Types: Other
Details: No formal funding available, but it is able to provide Women’s Center resources and facilities space to CIOs interested in co-sponsoring events.

Batten Graduate Council
Website: https://atuva.student.virginia.edu/organization/battenschoolcouncil
Contact: Batten Graduate Council President, Maggie Gratz at mng7cz@virginia.edu
Co-Sponsorship Types: Funding, Planning, Other
Details: No formal funding or grant process. If an organization were to plan a politics/policy-related event and wanted the Batten Grad Council as a co-sponsor, they are welcome to contact the Batten Graduate Council. The cost put forth would be evaluated on a case-by-case basis.

Frank Batten School of Leadership and Public Policy
Contact: Senior Assistant Dean for Student and Career Services, Jill Rockwell at jill.rockwell@virginia.edu
Co-Sponsorship Types: Funding, Planning, Other
Details: No formal funding process. The Batten School likes to encourage robust policy and leadership-related discussions in Garrett Hall. If a non-Batten-related CIO has an idea about bringing in a speaker along these lines, the organization should first go to the Batten Undergraduate or Graduate council to inquire about co-sponsorship. With the support of either of these councils, there is a potential opportunity for financial and logistical support from the Batten school. Past co-sponsorships include a workshop on policies designed to address homelessness, a CIO hosting an event to discuss Title IX policies, etc.

The Mulholland Society (Medical School Council)
Website: https://students.med.virginia.edu/mulholland/documents/
Contact: Mulholland Society Treasurer, Jimmy McParland, at jtm8qa@virginia.edu
Co-Sponsorship Types: Funding
Details: Application on website above, only for Mulholland-associated organizations. $90 a semester is available for each club. Clubs that are highly active can apply for more funding; usually $5000-$6000 out of a $30,000 budget is dedicated to CIOs,

Virginia Law School Student Bar Association (Law School Council)
Website: http://www.virginiasba.com/
Contact: http://www.virginiasba.com/contact/
Co-Sponsorship Types: Funding, Other
Details: SBA itself does not provide funding to Law School-related CIOs, but it is able to help connect qualified CIOs to apply for funding from the Law School Foundation, which covers items beyond what SAF funding may cover. SBA is open to conversation about other ways to partner with relevant CIOs.